The right ERP system is the key to progress in mid-sized and large companies
Finding the right ERP
Companies often struggle, because the uniqueness of their operations makes it difficult to find a customized out-of-the-box ERP software product on the market that meets their needs and provides the right support of their processes. It is a common misconception that only large companies with large manufacturing, distribution and accounting departments need a unified system that brings all data together and makes them all comprehensive, where all data can be easily found and tracked. But this is far from the case, especially when digitization is not just about buying a product out of the box. For a smaller company, a digital tool such as an ERP system can be a significant efficiency booster. It speeds up administrative tasks, optimizes human resource needs, integrates accounting, invoicing, finance and logistics – and many more administrative tasks related to company operations.
In contrast to other out-of-the-box products, IKON ERP® also serves the needs of a company even better by offering a solution for the processes that are relevant to the company, so it doesn’t have to pay for modules it doesn’t need. In developing IKON ERP, we pay great attention to creating a user-friendly environment and to the specific needs of companies, so that the implementation and use of the system is seamless, practical and efficient.
IKON ERP is a unique system that is cost-friendly, quick to develop and optimized for the Hungarian legal and tax environment, while also serving multinational operation, and creating a single digital environment for businesses.
An introduction of the right ERP system can be a turning point in the success of the business, at a much lower cost and with greater efficiency than the big vendors’ out of-the-box products. Such a development process can also help the company to rethink it’s processes, further optimizing it’s operations.
The system was designed with our fundamental objective of minimizing the number of times that all physical data need to be touched, so it is sufficient to record all documents only once, and invoices and receipts are processed electronically.
The system is more than any boxed competitor because it can be easily developed to meet specific needs. If a function is missing, it can be quickly and easily added.
Fully integrated functionality, but significantly more economical than the robust enterprise management systems favored by multinationals.
It has a modern, secure interface, so it can be connected to any existing system, it is highly integrable.
Custom-builtAffordableQuick to deploy to turn chaos into order and spreadsheets into business intelligence
The processing of bank statements is greatly simplified: the system is compatible with all bank formats, automatically matching the items on them with the items in the system.
Multicurrency and multilingual support for cross-border business conduct
You can rely on us. We know, that the implementation of a corporate core system is a crucial task in any company’s life and can be a key moment for future success. We never let go of our clients’ hands, even after implementation.
It’s customizable. During the workflow design process, any custom rules and email alerts can be created in the system to keep users informed and to monitor the processes
By using the system you will always be up to date with the accounting and financial situation of your company.
First things first. The system manages the company’s general ledger, financial events, issues customer and accepts supplier invoices, manages logistics processes such as purchasing, sales and inventory management, as well as contracts and documents.
Nobody is perfect. So in order to reduce the risk of human errors, the system sorts the details of the invoices that have been vouchered and are waiting to be transferred into batches by bank. This allows the person responsible to send the transfers to the bank terminal in one go, almost fully automated.
Business is continuous. In IKON ERP, we operate with less separation of tasks than in a traditional system. Since data is processed in a continuous order, the seasonal tasks, e.g. VAT return, is prepared automatically.
The result of all these features is an orderly, accurate and scheduled processing of data, which ultimately allows for accurate month-to-month profit and loss statements and reports.
What we offer with IKON ERP
FIXED
ASSETS
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The IKON ERP Fixed Assets module can record fixed assets and investments individually, in compliance with the requirements of the Accounting Act and the Tax Act. The IKON ERP Fixed Assets module can record fixed assets and investments individually, in compliance with the requirements of the Accounting Act and the Tax Act. It is suitable for managing the movement of fixed assets such as activating, scrapping, or transferring. In addition to the accounting records, it is possible to group tangible assets and record their location and other associated characteristics. The system can manage straight-line and lump-sum depreciation, which can be carried out at any time.
CONTRACT
MANAGEMENT
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The IKON ERP Contract Management module can help companies manage their contracts more effectively by providing a centralized platform for managing the conditions and parameters of their contracts and connected payments. By automating these processes, companies can reduce the risk
of errors and ensure that they are adhering to contractual obligations and licensing agreements, and manage recurring incoming and outgoing payments on schedule, thus easing cash-flow.
GENERAL
LEDGER
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The General ledger module keeps abreast of changes in the legal environment. Thanks to the general ledger data, the company’s financial processes can be easily retrieved and displayed. Financial analyses can be carried out from different aspects and dimensions, and it is easy to set up a set of rules specific to the company with easily parameterizable analysis codes. Financial control in the day-to-day will be instantly transparent. Thanks to this module, we can say goodbye to paperwork and Excel spreadsheets, and the result is a continuous and orderly data processing workflow that produces accurate statements and reports.
Modular Architecture
Thanks to its modular architecture, IKON ERP can be implemented in stages into the company’s workflows.
ACCOUNTING
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The IKON ERP Accounting module helps you to record and process your company’s financial transactions, results, and position. It enables the company to comply with legal accounting requirements, prepare balance sheets, manage invoices (receivables and payables), and analyze financial performance. The module integrates with inventory management, purchasing, and sales modules to ensure data consistency and accuracy. The use of the accounting module helps companies to improve the efficiency of their financial processes, reduce costs, increase revenues, manage risks, and support decision-making.
PARTNERS
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The IKON ERP® Partner module works with a single unified partner source, with all the important information about your partners in one place, from contact details to current account information to setting interest on late payments, whether they are customers, suppliers, individuals, or banks. All documents linked and issued to partners can be easily retrieved and viewed from the partner interface. A single partner register brings together all suppliers, customers, and banks connected to the company, whether they are partners inside or outside the country.
BANK AND
CASH
MANAGEMENT
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The banking module has all the functionality a company could need. It keeps abreast of changes in the legal environment and applies the latest controlling approach. IKON ERP can take advantage of Hungarian legislation to keep accounts in several currencies if required. In the case of multinational companies, the system can record the general ledger in the currency of the parent company, thus helping to produce consolidated data at a group level. In addition to the analysis of the base currency, all analytics are stored in the original currency and remain retrievable from the general ledger.
SALES
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The IKON ERP Sales module offers a simple solution for storing customer data and managing the sales process. One of the fundamental secrets of sales is creative pricing to achieve customer satisfaction. The IKON ERP Sales module, in combination with the Purchasing module, provides an advanced, up-to-date pricing tool that you can use to create quotations for your customers. It assists purchasing by taking into account available stock levels, thereby optimizing stock levels. Sales administration processes are automated, reducing the tasks involved to allow more time to plan and execute your sales strategy. Whether in manufacturing, services, or even retail and wholesale, IKON ERP’s Sales module provides an integrated solution.
MANUFACTURING
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The main task of production planning and support software is to make production and manufacturing processes transparent, fully manageable, and monitorable in real time. We aim to create a system that, together with the Purchasing and Sales modules of IKON ERP, best covers the needs of the company and can work with other manufacturing software if required. We have developed interface connections of our system to many specialized manufacturing software, thus integrating the flow of information and eliminating extra data entry tasks.
LOGISTICS
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The IKON ERP Logistics modules include many key functions to support efficient enterprise-wide logistics. These include inventory management, tracking materials within the warehouse, processing orders, and supporting sales and purchasing processes. The modules integrate with all areas of the business, harmonizing the management of stock, orders, and purchasing processes. Inventory management helps to optimize stock levels and avoid reaching minimum stock levels while purchasing processes control product stock levels. Sales functions enable accurate processing of orders and smooth preparation of products for delivery. They help to increase efficiency, reduce
costs, and optimize the entire enterprise supply chain while providing the company with consistent, real-time data. As a result, companies can respond to market challenges and customer needs more flexibly, quickly, and accurately.
INVENTORY
MANAGEMENT
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The life of most companies requires some degree of warehousing and the logistics operations that manage it. Inventory Management has been developed with different business needs in mind, depending on size, from managing small dedicated warehouses to commercial and manufacturing
companies with multiple consignment and external partner warehouses. It effectively facilitates and supports logistics work by automating processes. The module can manage the movement of materials and products and ensure their traceability from procurement to sales. Several methods can be selected for recording the value of goods, whether they are to be recorded using the
accounting price or the actual price method. Thanks to customizable parameterization, it can be easily customized to the company’s image, whether it is for creating articles and article groups or for shelf-level stock management.
PURCHASING
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One of the most difficult daily tasks is the optimum and correct handling of incoming goods, their registration, and preparation for further processes, be it production or sales. The IKON ERP Purchasing module supports the entire purchasing process, from the creation of requirements, through the request for offer process, to the creation of purchase orders. It takes into account minimum stock levels and generates an electronically approvable automatic purchase order, eliminating the need for continuous monitoring of stock lists. The module can manage supplier partner quotations. To handle discrepancies and quality problems during the receipt of goods, the receipt can be assigned with unique lot identifiers so that a simple return of goods can be generated from a problematic delivery.
Information in companies is just a heap of data until it is used by business intelligence for decision-making. But this requires order in business, transparency in reporting, efficient back-office processes - with as few resources as possible. A good ERP system works under the hands of the CEO, and that's what we prodive with IKON ERP.: optimised ERP for medium-sized companies with fast implementation and customised to the company.
Some technical details
The business logic of IKON ERP® is decoupled from the direct database connection thanks to the technology we use, and the database structures we build adapt to the database manager you want, giving the system the freedom to work on different databases without modification or problems.
A fully standardized middle layer has been built around the core system. This allows the system to be quickly and efficiently connected to other systems or platforms, such as manufacturing, business decision preparation systems, mobile interfaces and applications, web solutions, data warehouses, or payroll software.
We use an agile methodology, so that the project can be closely monitored throughout its duration and flexibly adapted to the impulses received from the client.
The system is genuinely designed to operate on-prem, where data security may be directly handled by the organization itself. Nevertheless, private cloud and SaaS solutions are also available, if that suits a company better.
A good ERP system starts with process optimization. IKON ERP provides a solution for creating a modern enterprise workflow without invisible barriers to the flow of information. The system’s streamlined interface helps you manage your workflow and notifies the people involved when tasks are completed.
The integrated ERP system we have developed is based on PostgreSQL and Oracle data management and provides solutions to our clients’ business and management problems. IKON ERP has a modular design, so it is possible to change from a number of currently used systems gradually, replacing them one by one for a single integrated ERP. When information silos are eliminated, the organization can greatly benefit from simplified workflows and shortcuts in the flow of information.
IKON ERP interface can be easily and efficiently connected to other systems or platforms, so it can work with production systems, business decision or reporting systems, mobile applications or even data warehouses
In an ever-changing business environment, a company may need to keep records in several currencies, to issue invoices and other accounting documents in languages other than Hungarian or to adapt to the used language of its employees.
In order to ensure that IKON ERP can confidently stand its ground in such a multinational market environment, whether it is a Hungarian company with foreign employees or an international subsidiary with books in Hungary, we have developed it with flexibility in mind and the ability to handle these events in a professional manner.
In the IKON ERP system, general ledger accounting is also possible in currencies other than HUF. The system is able to track and convert foreign currency exchange rates.
Companies using IKON ERP:
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